Washers to Wages: Simplifying Payroll with CleanCloud

9th November 2023

Business owners are no strangers to challenges. Amongst the day to day routine of managing customers and machines, one factor that is often a significant hurdle for many is payroll management. For laundromat and dry cleaner owners, payroll isn't just about cutting checks. It's a complex web of hourly wages, salaried employees, tax calculations, and ever-changing compliance regulations. Make any mistakes in payroll and you could end up with more than just financial discrepancies and a few unhappy employees.

It's estimated that around 40% of small businesses end up paying an average of $845 annually in penalties to the IRS. This is often due to errors and inconsistencies in handling their payroll. In fact, the IRS issued close to 5 million payroll tax-related penalties, which added up to a staggering $13.7 billion. These figures underscore the importance of meticulous payroll management. CleanCloud Payroll is a solution designed to address these very challenges. But why should you consider making the switch? In this blog, we'll explore how CleanCloud Payroll offers an efficient and hassle-free solution for businesses like you in the laundry industry.

1. It’s easy and straightforward

Integrated Payroll Account

At the heart of CleanCloud Payroll's efficiency is its fully integrated payroll account. Instead of juggling multiple platforms or software, you can manage your payroll needs all within your CleanCloud. This integration ensures that all payroll-related data is consistent, up-to-date, and easily accessible!


Gone are the days of spending hours sorting through timesheets and calculating wages to ensure every employee is paid correctly. With CleanCloud Payroll, these tasks can be accomplished in minutes. The intuitive interface and streamlined processes mean that even those unfamiliar with payroll software can navigate the system with ease.

Automated Features

Checking Hours and Wages:

Whether you have salaried managers or hourly floor staff, we will automatically check and calculate the appropriate wages for each employee based on their logged hours.

Automatic Tax Calculations and Filings:

With ever-changing tax laws and regulations, ensuring compliance can be a full-time job in itself. We’ll take the guesswork out of this process. Our system automatically calculates the necessary taxes for each employee and even handles the filings, so we can help your business stay compliant.

2. Flexible Payrolls

With varying employee schedules, seasonal staff changes, and unexpected payroll needs, we understand the need for adaptability and flexible payroll management.

Run as many payrolls as you need

CleanCloud Payroll has the ability to handle multiple payrolls without breaking the bank. Whether you have a large team of W-2 employees with regular pay cycles or need to run off-cycle payrolls for seasonal staff, we’ve got you covered.

Regular Payrolls for W-2 Employees: 

Set up recurring payrolls for your W-2 staff, ensuring that they receive their wages on time, every time. Our system is designed to handle the complexities of regular payrolls to help make the process quick and easy.

Off-Cycle Payrolls When Required:

Every laundromat or dry cleaners has those unexpected moments—perhaps a bonus payout or an additional payroll for temporary staff. With many traditional payroll systems, these off-cycle payrolls can be a hassle, often incurring additional fees or requiring manual calculations. CleanCloud Payroll, however, is built for such scenarios. Running an off-cycle payroll is as straightforward as a regular one! Making sure your business can adapt to its needs without any hiccups.


If you're juggling with the seasonal flow of contractor work, rest easy knowing there's a solution tailored just for you. Our contractor-specific plan is perfect for businesses like yours including those who don't have W-2 employees on the payroll. You'll only incur charges for the months your contractors are active. Plus, the self-onboarding process for contractors ensures they're set up to receive automatic email notifications on payday and all the essential tax documentation they need.

3. Easy Set-Up Process

Implementing new systems or processes can often be a daunting task, but with CleanCloud Payroll, the transition is quick and easy so you can hit the ground running with no unexpected issues. 

Integration with CleanCloud

For existing CleanCloud users, upgrading to CleanCloud Payroll is super easy. If you're kicking off at the beginning of a new year, there's no need to worry about data importation. Those making the switch at a quarter's end will only need to supply their quarterly totals. Meanwhile, transitions made mid-quarter will require a detailed breakdown to ensure a smooth changeover. With just a few clicks, your CleanCloud account is integrated with the payroll system, bringing all your business operations under one unified platform.

Single Login

In an age of information overload, the last thing any business owner needs is another set of login credentials to remember. With CleanCloud, a single login is all you need to access all of your payroll information. This simplifies the process and also reduces the chances of forgetting different passwords.


Many business owners have questions and we have answers! Take a look at some of the most common inquiries we receive about our payroll service:

1. How do you get started?

Sign up to CleanCloud Payroll via this link, and follow the steps to get started: https://pos.cleancloud.com/cleancloud-payroll/ 

This will include providing business and bank information such as address, pay rates and employee information.

2. Where is CleanCloud Payroll available?

We serve laundromats and dry cleaners exclusively in the US.

3. How frequently can you run payroll?

You can run as many payrolls as you need each month at no extra cost.

4. How much does CleanCloud Payroll cost?

Customers are charged a straightforward monthly fee of $40 per month + $5 per person. There are no hidden costs, and you only start getting charged once you run your first payroll.

5. Why should I switch from Gusto to CleanCloud Payroll?

  • Seamless integration with your CleanCloud account.
  • Our dedicated support team will guide you through the transition. 
  • Competitive pricing with no hidden fees.
  • Designed specifically for laundromats and dry cleaners.

6. How long does it take to set up?

The time it takes to set up CleanCloud Payroll can vary depending on the complexity of your payroll needs. However, most businesses can expect to be up and running within a few hours, provided they have all the necessary information on hand.

7. When is the best time to switch?

The easiest time to switch to CleanCloud Payroll is typically at the end of the year so you start a new year fresh, or at the end of a quarter when you only provide quarterly totals of your payroll year to date. However, our team is equipped to support a switch at any time, with resources to make the process as seamless as possible.

In an industry where hidden fees and surprise charges are all too common, our pricing ensures businesses like you can budget and plan finances with confidence. No hidden fees, no surprise charges—just straightforward and transparent pricing. Sign up to CleanCloud Payroll today and we will be in touch to help you get all set up.

Thinking of using CleanCloud for your laundromat or drycleaning business? Why not sign up to a 14-day free trial and try out our all-in-one software today!

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